Job Description: Project Manager (INTERNAL ROLE)

Number of positions: 1

Duration: 6 months

Location:  Duhok and Ninewa Governorates

Reporting to: Program Manager & Regional Director

Deadline of submission: 29th Oct 2023

About Us:

The Lotus Flower is a non-governmental organization which empowers vulnerable women and girls so that they are safe, have opportunities to learn, the tools to become financially independent and the freedom to lead change. We provide safe social spaces inside refugee camps and implement projects to help them rebuild their lives and earn a living. We run four women’s centers for the IDP, refugee and host community in Kurdistan 

Our programs are based around pillars from the UN's 2030 Sustainable Development Goals:

·       Health & Safety

·       Education & Livelihoods

·       Peacebuilding & Human Rights

·       Climate Change

Our centers implement much-needed livelihood training, language courses, computer training, mental health support, fitness and health training, and awareness sessions and advocacy on women's rights and gender-based violence. 

We aim to provide the foundation for women to rebuild themselves, their families, and their futures. As local implementers, we work at the grassroots level to get right into the heart of communities, listening to local needs and employing local women to implement the programs. Our fundamental belief is that women and girls are powerful drivers of change, and we provide the support they need to reach their full potential and rebuild their futures.

Job Overview:

The Project Manager (PM) position is the lead role in implementation of our new Women & Youth Resilience and Socio-Economic Development project. The PM will manage day to day activities of the project and will lead the project team. The PM will be responsible for managing project activities, project budget and also coordinate with external stakeholders for smooth implementation of the project. She/he will represent the organization in meetings with donor, government officials and other line agencies.

Duties and responsibilities:

Project Management:

·       Lead the design, supervision and implementation of activities in all project locations, in accordance with multiple objectives, activities and targets outlined within current donor proposals and in line with project budget.

·       Ensure the proper implementation, supervision, and monitoring of the project activities ( assessments, Cash for work , campaigns, climate changes … etc.) by drawing precise action plans, including setting the objectives, workplans and activity timetable in order to achieve project results.

·       Assess the effectiveness of activities throughout the project, using Monitoring & Evaluation tools.

·       Propose any relevant change of strategy or implementation change if needed.

·       Organize regular meetings with the team to ensure the continuity of good practices in project implementation and coordination amongst the team.

·       Lead the conduction of needs assessments, awareness raising and information activities.

·       Lead the initial assessment as well as selection and registration of beneficiaries, according to set vulnerability criteria and initial assessment.

·       Prepare monthly project planning and monthly reports of the project.

Human resources:

·       Manage the recruitment of necessary staff for the project, following TLF procedures and in close collaboration with the HR department.

·       Manage a team dedicated to the project operating in Duhok and Ninewa Governorate.

·       In close collaboration with the project team leaders and other internal staff, ensure the provision of training to the project team.

·       Ensure a proper follow-up of the staff under her/his supervision and coordinate with the HR department for leave follow-up, salary, etc.

·       Take the lead on all performance management tasks, including but not limited to: monthly support meetings to all staff (facilitated by their line manager); performance evaluations conducted over the course of the project;

·       Take responsibility for ensuring HR procedures are known to and followed by all staff, and that any diversion from TLF HR procedures is appropriately addressed.

Logistics, administration and finance:

·       Manage logistical and administrative issues related to the implementation of project activities.

·       Ensure that logistical, administrative and financial procedures linked to project implementation are established and alerts her/his superiors if gaps are observed in order to take relevant corrective action.

·       Ensure budget follow-up, participates actively to dedicated meetings, monitors the efficiency in the implementation of the projects (adequacy between means and resources allocated) and informs the superior in case of gap.

·       Support the logistics department for the preparation of the procurement plan and follows the procurement process according to TLF procedures.

Qualifications & Preferred Skills:

·       A minimum Bachelor degree in management, social work, international relations, community development or other related field of studies.

·       At least two years’ experience in a management position (with direct supervision of staff) with a NGO/UN.

·       Minimum of 3 years of relevant NGO experience (working in protection, education, social or community development) especially in emergency responses.

·       Impeccable understanding of Project Cycle Management.

·       Accuracy and professionalism in document production and editing; familiarity with tools and approaches of communications for development.

·       Strong understanding of the humanitarian coordination mechanisms in Iraq.

·       Excellent communication and interpersonal skills; strongly diplomatic and capable of leading on difficult mediation and negotiations.

·       Solid programmatic, organizational planning and reporting skills.

·       Excellent knowledge of Microsoft Office (with focus on Excel, Word and PowerPoint).

·       Very creative, proactive, positive and flexible.

·       High mobility required.

·       Strongly motivated by humanitarian work.

·       Languages: Mandatory fluency in written and spoken English and Arabic.

How to apply:

·       Please send your updated CV and cover letter to careers@thelotusflower.org while mentioning “Project Manager” as the subject of your email.

·       CVs and cover letters that are in the form of pictures, and screen-shots will not be accepted.

·       CVs that do not include the subject line will not be considered.

·       Only shortlisted candidates will be contacted.

·       Applications past the expiration date of the advertisement will not be considered.