Job Description: Project Coordinator

Number of positions: 1

Duration: 2 months

Location:  Duhok

Publishing date: 12th Oct 2023

Deadline of submission: 19th Oct 2023

About Us:

The Lotus Flower is a non-governmental organization which empowers vulnerable women and girls so that they are safe, have opportunities to learn, the tools to become financially independent and the freedom to lead change. We provide safe social spaces inside refugee camps and implement projects to help them rebuild their lives and earn a living. We run four women’s centers for the IDP, refugee and host community in Kurdistan 

Our programs are based around pillars from the UN's 2030 Sustainable Development Goals:

·       Health & Safety

·       Education & Livelihoods

·       Peace building & Human Rights

·       Climate Change

Our centers implement much-needed livelihood training, language courses, computer training, mental health support, fitness and health training, and awareness sessions and advocacy on women's rights and gender-based violence. 

We aim to provide the foundation for women to rebuild themselves, their families, and their futures. As local implementers, we work at the grassroots level to get right into the heart of communities, listening to local needs and employing local women to implement the programs. Our fundamental belief is that women and girls are powerful drivers of change, and we provide the support they need to reach their full potential and rebuild their futures. 

Summary:

Project coordinators help project teams manage resources and information and assist with scheduling and planning meetings and project activities. The project coordinator role may include additional duties and responsibilities and require expertise in a specific area, such as IT or human resources.

Duties and Responsibilities:

Project Management:

·       He/she will lead the design, supervision and implementation of activities in all project locations, in accordance with multiple objectives, activities and targets outlined within current donor proposals and in line with projects’ budget.

·       She/he ensures the proper implementation, supervision, and monitoring of the project activities  by drawing precise action plans, including setting the objectives, workplans and activity timetable in order to achieve project results.

·       She/he assesses the effectiveness of activities throughout the project, using Monitoring & Evaluation tools.

·       She/he proposes any relevant change of strategy or implementation change if needed.

·       She/he organizes regular meetings with the team to ensure the continuity of good practices in project implementation and coordination amongst the teams.

·       S/he leads the conduction of needs assessments, awareness raising and information activities.

·       S/he leads the initial assessment as well as selection and registration of beneficiaries, according to set vulnerability criteria and initial assessment.

Human Resources:

·       S/he will be in charge of recruiting the necessary staff dedicated to the project, following TLF procedures and in close collaboration with the HR department.

·       S/he manages a team dedicated to the project operating in Duhok Governerate. In close collaboration with the protection and safeguarding officer and other internal staff, s/he ensures the provision of trainings to the project team.

·       S/he ensures a proper follow-up of the staff under her/his supervision and coordinates with the HR department for leaves follow-up, salary, etc.

·       S/he takes the lead on all performance management tasks, including but not limited to: monthly support meetings to all staff (facilitated by their line manager); performance evaluations conducted over the course of the project;

·       S/he takes responsibility for ensuring HR procedures are known to and followed by all staff, and that any diversion from TLF HR procedures is appropriately addressed.

Logistics, Administration and Finance:

·       S/he manages logistical and administrative issues related to the implementation of project activities.

·       S/he makes sure that logistical, administrative and financial procedures linked to project implementation are established and alerts her/his superiors if gaps are observed in order to take relevant corrective action.

·       S/he ensures budget follow-up, participates actively to dedicated meetings, monitors the efficiency in the implementation of the projects (adequacy between means and resources allocated) and informs the superior in case of gap.

·        S/he supports the logistics department for the preparation of the procurement plan and follows the procurement process according to TLF procedures.

Qualifications & Preferred Skills:

Skills:

·       A minimum Bachelor degree in management, social work, international relations, community development or other related field of studies.

·       At least two years’ experience in a management position (with direct supervision of staff) with NGO/UN.

·       Minimum of 3 years of relevant NGOs’ experience (working in protection, education, social or community development).

·       Impeccable understanding of Project Cycle Management.

·       Accuracy and professionalism in document production and editing; familiarity with tools and approaches of communications for development.

·       Strong understanding of the humanitarian coordination mechanisms in Iraq.

·       Excellent communication and interpersonal skills; strongly diplomatic and capable of leading on difficult mediation and negotiations.

·       Solid programmatic, organizational planning and reporting skills.

·       Excellent knowledge of Microsoft Office (with focus on Excel, Word and PowerPoint).

·       Very creative, proactive, positive and flexible.

·       Very high mobility required.

·       Strongly motivated by humanitarian work.

·       Languages: Mandatory fluency in written and spoken English and Arabic.

 How to apply:

·       Please send your updated CV and cover letter to careers@thelotusflower.org while mentioning “Project Coordinator” as the subject of your email.

·       CVs and cover letters that are in the form of pictures, and screen-shots will not be accepted.

·       CVs that do not include the subject line will not be considered.

·       Only shortlisted candidates will be contacted.

·       Applications past the expiration date of the advertisement will not be considered.