Job Description:

HR Assistant (Internal role)

Number of positions: 1

Duration: One year

Location:  Duhok Governate and Zakho ID

Deadline of submission: 4th Dec 2022

About Us

The Lotus Flower is a non-governmental organization which empowers vulnerable women and girls so that they are safe, have opportunities to learn, the tools to become financially independent and the freedom to lead change. We provide safe social spaces inside refugee camps and implement projects to help them rebuild their lives and earn a living. We run four women’s centers for the IDP, refugee and host community in Kurdistan 

Our programs are based around pillars from the UN's 2030 Sustainable Development Goals:

·       Health & Safety

·       Education & Livelihoods

·       Peace building & Human Rights

Our centers implement much-needed livelihood training, language courses, computer training, mental health support, fitness and health training, and awareness sessions and advocacy on women's rights and gender-based violence. 

We aim to provide the foundation for women to rebuild themselves, their families, and their futures. As local implementers, we work at the grassroots level to get right into the heart of communities, listening to local needs and employing local women to implement the programs. Our fundamental belief is that women and girls are powerful drivers of change, and we provide the support they need to reach their full potential and rebuild their futures.

Duties and Responsibilities:

·       Support all internal and external HR-related inquiries or requests.

·       Maintain digital and electronic records of employees.

·       Serve as point of contact with benefit vendors and administrators.

·       Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.

·       Maintain calendars of the HR management team.

·       Oversee the completion of compensation and benefit documentation.

·       Assist with performance management procedures.

·       Schedule meetings, interviews, HR events and maintain agendas.

·       Coordinate training sessions and seminars.

·       Perform orientations and update records of new staff.

·       Produce and submit reports on general HR activity.

·       Process payroll and resolve any payroll errors.

·       Complete termination paperwork and exit interviews.

·       Keep up-to-date with the latest HR trends and best practices.

Qualifications & Preferred Skills:

·       Bachelor's degree in human resources or related (essential).

·       2 years of experience as an HR assistant (essential).

·       Exposure to labor law and employment equity regulations.

·       Effective HR administration and people management skills.

·       Exposure to payroll practices.

·       Full understanding of HR functions and best practices.

·       Excellent written and verbal communication skills.

·       Works well under pressure and meets tight deadlines.

·       Highly computer literate with capability in email, MS Office, and related business and communication tools.

·       Fantastic organizational and time management skills.

·       Strong decision-making and problem-solving skills.

·       Meticulous attention to detail.

·       Ability to accurately follow instructions.

·       Must have at least 1 year experience working with Lotus Flower in Duhok city.

How to apply:

·       Please send your updated CV and cover letter to careers@thelotusflower.org  while mentioning “HR Assistant “as the subject of your email.

·       CVs and cover letters that are in the form of pictures, and screen-shots will not beaccepted.

·       CVs that do not include the subject line will not be considered.

·       Due to the volume of applications only successful candidates will be contacted.