Job Description: Finance Assistant (Female)

Number of positions: 1

Duration: 6 months

Location:  Duhok and Ninewa Governorates

Reporting to: Finance Manager

Deadline of submission: 29th November 2023

About Us:

The Lotus Flower is a non-governmental organization which empowers vulnerable women and girls so that they are safe, have opportunities to learn, the tools to become financially independent and the freedom to lead change. We provide safe social spaces inside refugee camps and implement projects to help them rebuild their lives and earn a living. We run four women’s centers for the IDP, refugee and host community in Kurdistan 

Our programs are based around pillars from the UN's 2030 Sustainable Development Goals:

·       Health & Safety

·       Education & Livelihoods

·       Peacebuilding & Human Rights

·       Climate Change

Our centers implement much-needed livelihood training, language courses, computer training, mental health support, fitness and health training, and awareness sessions and advocacy on women's rights and gender-based violence. 

We aim to provide the foundation for women to rebuild themselves, their families, and their futures. As local implementers, we work at the grassroots level to get right into the heart of communities, listening to local needs and employing local women to implement the programs. Our fundamental belief is that women and girls are powerful drivers of change, and we provide the support they need to reach their full potential and rebuild their futures.

Job Overview:

A finance assistant is responsible for the day-to-day tasks in a finance department. S/he is responsible for ensuring that the organization has their bookkeeping in order for budgets and taxes. The main duties of a finance assistant are data entry into the system, preparing a balance sheet, updating financial records, and processing invoices. In addition, the finance assistant is responsible for preparing cost analysis reports for other departments.

Duties and Responsibilities:

·       Processing and preparing financial statements.

·       Creating, sending, and following up on invoices.

·       Collecting and reviewing data for reports.

·       Reviewing and performing audits on financial statements and reports.

·      Reporting discrepancies.

·       Ensuring that all vouchers have all supporting documentation (approval notes, goods received notes, contracts, invoices, receipts, etc.

·       Preparing payments for employees.

·       Printing the documents of the end month closing and collecting the supporting documents.

·       Making sure all cost allocation tools are signed and uploaded to the relevant links on a monthly basis.

·       Updating the tracking sheet of payments.

·       Ensuring that all supporting documents of sub-grants financial reports are properly archived.

·       Ensuring that all vouchers from the main office and the field offices are properly scanned and archived in a systemic manner.

·       Ensuring that physical cash, checks, blank check books and other important documents are properly safe guarded in the office’s safe.

·       Preparing payments for the beneficiaries that are participating in the cash for work activities.

·       Supporting audit processes.

·       Participating in professional development activities, as needed or requested.

·       Performing other duties, as needed and/or requested by the supervisor.

Qualifications & Preferred Skills:

·       Bachelor’s degree or diploma with 0-2 years of experience in accounting, finance, business administration, or any related field.

·       Fluent in both Arabic and Kurdish, with good command of English, both in writing and speaking.

·       Good knowledge of MS Office package, including MS Excel, MS Word and MS Outlook.

·       Able to communicate clearly and confidently with people from different backgrounds.

·       A team player who is able to work under pressure and able to multi-task.

·       Flexible, hardworking, honest, and trustworthy.

How to apply:

·       Please send your updated CV and cover letter to careers@thelotusflower.org  while mentioning “Finance Assistant” as the subject of your email.

·       CVs and cover letters that are in the form of pictures, and screen-shots will not be accepted.

·       CVs that do not include the subject line will not be considered.

·       Only shortlisted candidates will be contacted.

·       Applications past the expiration date of the advertisement will not be considered.